The International Academy of Perinatal Medicine (abbreviated as IAPM) is a scientific, international and independent academic non-profit institution for the study, evaluation, dialogue and promotion of Perinatal Medicine across the world.
Legal Statues and Head Office
The IAPM has been established and registered as a non-profit making association. The Academy shall be incorporated under the laws of the country of the General Secretariat where the head office shall be located.
The objectives of the Academy shall be as follows:
Below is a list of activities of the Academy:
There are three types of fellowship at the Academy:
The number of permanent or regular fellows allowed is limited to 30 (see schedule for names). Numerous clauses should exist.
These members are all expert in Perinatal Medicine that have been selected based on their international prestige, country of origin and scientific productivity. The aim of this selection process is to represent most parts of the world.
All regular fellows sit on the International Council of the IAPM (Article 10).
Those experts put forward by the Board who are specialized in any of the branches of Perinatal Medicine and take an active part in the mission and activities of the IAPM may be appointed as associate members. They shall be appointed by resolution of the International Council (IC) provided a consensus of all present members is reached. The number is limited to thirty.
Honorary fellows will be nominated and chosen by the International Council based on their internationally recognized contributions to Perinatal Medicine.
The International Council is responsible for appointing the honorary members put forward by the Board. Each nominee must be elected by a consensus of all voting members.
The IAPM shall be made up of the following governance bodies:
The 30 permanent or regular fellows shall jointly for the International Council of the Academy.
The The International Council has the following duties:
The fellows of the Council may resign and/or be dismissed in any of the following cases: a) At the member’s request, b) Due to proven misconduct which results in damage to the Academy. In this latter case, all the other members of the Council must reach a unanimous decision to effect such dismissal.
Where one of the regular fellows dies, resigns or is discharged according to the provisions laid down in Article 12, the ensuing vacancy in the IC shall be filled following a decision by the Board.
Applicants shall be put forward by the Board, and they must be elected by a unanimous vote of the members of the Council. The voting shall be conducted in a secret ballot if so requested by one or more fellows.
The Board of Directors is a body responsible for governing, managing and representing the IAPM on a permanent basis. It must act according to the Constitution.
The Board of Directors of the IAPM is composed of seven (7) fellows who have specified duties to the Academy.
The Board of Directors shall include the following officers:
Each member of the Board of Directors is responsible for a number of tasks stipulated in Articles 17 to 21
The members of the Board shall have the following responsibilities:
The Directors of the Board shall be elected by the International Council for a period of five years with the possibility of re-election.
The President of the IAPM acts as the legal representative of the Academy and chairs the meetings of the International Council (IC) and the Board of Directors (BD).
The President is responsible for calling meetings for both governance bodies, whilst deciding upon the dates and items on each agenda.
In addition, the President shall be responsible for contacting the relevant national, international public authorities or scientific and social organisations, whether on his own initiative of in accordance with the resolutions adopted by the governance bodies, in order to achieve the purposes and objectives of the Academy.
Any decision taken by the President during his/her tenure must be subsequently subjected to review and approval by the governance bodies.
The first, second, third, and fourth Vice-Presidents of the Association (always in this order) are specifically assigned to assist the President at all times and stand in for him/her in his/her absence, in which case he/she shall have the same duties as the President.
The four Vice-Presidents shall distribute their duties according to current needs and in agreement with the President.
In the event that the President leaves office, the first Vice-President shall step in as President with full powers, pending the appointment of the new President by the IC.
The General Secretary shall conduct the administration of the IAPM and keep the records of the Academy. Moreover, he/she shall be responsible for the day-to-day affairs in consultation with the President and Vice-Presidents.
The General Secretary shall be in charge of drawing up both the agenda and the minutes of each meeting held by the Council or the Board, in consultation with the President.
In the absence of the General Secretary, the Vice-Presidents may take up the latter’s post with the President’s consent.
The Treasurer shall be responsible for all financial matters of the Academy.
The Treasurer shall be in charge of managing the funds and financial documents of the Academy; checking the accounting balance of each financial year; and preparing the annual income/expenditure budget, which must be submitted to the approval of the Council. The members of the Council must receive a copy of the budget at least two months prior to the annual plenary meeting. The Treasurer will closely collaborate with General Secretary.
In the absence of the Treasurer, the General Secretary shall stand in his/her place.
The International Council of the IAPM (IC) shall hold an ordinary meeting with all its members present at least once a year. Furthermore, an extraordinary meeting shall be called on the initiative of the Board of Directors or at the request of three (3) or more regular fellows.
A convening notice must be sent to all members of the IC at least one month prior to the ordinary, plenary meeting, stating the relevant location, date, time and agenda items. Whilst the President shall decide on the terms of the call for meeting, the General Secretary shall be responsible for drafting and signing it. Where an extraordinary meeting is to take place. notice must be given at least two weeks in advance.
The agenda of the plenary meeting of the IC must include the following items:
Any formal Statement or Declaration issued by the IAPM shall be subject to the approval of all IC members.
The plenary meeting of the IC shall only adopt those resolutions that are related to the agenda items. Any proposal which is not duly set out in the call notice shall be included for discussion at the subsequent plenary meeting, unless all members unanimously agree for grounded reasons that it should be discussed immediately.
The IC shall adopt resolutions by a simple majority of votes. The President shall exercise a casting vote in the event of a tie.
Members of the Council may delegate their right to vote to another member, providing that such delegation is stated in writing.
The following resolutions may only be passed at an extraordinary meeting of the IC, providing that they are supported by two thirds of the votes of the permanent members, whether present or represented; a) Amending these Statutes; b) Moving the head office of the IAPM; c) Totally or partially revoking the appointments to the Board; d) Dissolving the Academy.
In the event that the issues which first caused an extraordinary meeting ot be summoned were not included in any of the previous categories, the resolutions shall be adopted by a simple majority.
The General Secretary of the IAPM shall report on the meetings and draft the minutes both for ordinary and extraordinary meetings. Said minutes shall make express mention of the resolutions adopted and the results of the votes, where appropriate.
The Board of Directors shall convene two meetings a year, usually held at the same time as the various Scientific perinatal congresses. Notice (notification, date, agenda, etc.) must be given in the same manner as for any meeting of the Council.
The BD shall be deemed validly constituted if at least four members thereof are present including the President. Non-attendance must be accounted for.
The resolutions of the BD must be adopted by a simple majority of votes of the members present. The President may use a casting vote in the event of a tie.
Minutes shall be taken of each meeting of the Board, and signed by the General Secretary, who shall attach such a report on the various discussions and contributions, as well as the resolutions adopted and the outcome of the vote, where appropriate.
The IAPM is a non-profit institution, and therefore it does not have any starting capital. As a result, all proceeds raised by the Academy shall be allocated to achieving the objectives laid down in this Constitution.
The proceeds raised by IAPM shall result from:
The cost to be borne by the IAPM are linked to:
The financial year shall start on January 1st and close on December 31st of the same year.
The annual budget must be approved by the Council at the last meeting of the previous year. It must be prepared on the basis of a reasonable estimate of the proceeds raised in the financial year in question.
The “balance of the financial year” must be approved by the IC at the first plenary meeting held in the following year. In the event that the balance shows a deficit or the organisation is forced to bear costs it cannot meet based on the budgetary provisions, the BD shall be required to put forward a suitable alternative.
At the BD’s request, the IC may appoint an Audit Board composed of three permanent members who are not on the Board of Directors, with the aim of verifying the accounting situation of the Association at any given time.
Notwithstanding the provisions laid down in the previous article, the Board of Directors may also commission an external audit.
The President, the General Secretary and the Treasurer shall be authorised to sign cheques, transfer orders, agreements or the like.
Any permanent or regular member may request that amendments be made to the Constitution following examination by the Board of Directors. If the Board approves any such amendments, an extraordinary meeting of the Council must be called pursuant to the provisions laid down in Article 27.
Any amendments approved at the extraordinary meeting of the IC shall come into force after being submitted for registration by the General Secretary to the Official Register of Associations.
In addition to this Constitution, the BD shall draft the by-laws regulating the internal affairs of the IAPM and other regulations concerning the relations of the Academy with other scientific societies.
Both sets of by-laws must be in keeping with the law and this Constitution, as they may not under any circumstances alter either the purposes or the credo of the Academy. The by-laws must be approved by the IC in an extraordinary meeting.
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